Whether you're planning a Product Introduction or a Celebration Event, we know how to stage an impressive event to get the results you want.

How do we do it?

• Design meeting is held with your planner to assess your company's goals, theme, and concept.

• Develop meeting and event selections carefully designed to complement your theme and work within your budget.

• Creative ideas, selections and cost comparisons from suppliers are presented for review and approval.

• Research and procurement of vendor options are handled by us.

• Negotiation of rates, terms, conditions, payment and cancellation schedule for supplier contracts are managed for you.

Using your meeting objectives, our team will develop a detailed plan that outlines where, when and how everything occurs, while making sure your people stay excited and involved in the action. And we'll do it all within your budget.

How does it all come together?

Site-Selection

• Determine facility specifications and conduct site inspections.

• Evaluate destinations, hotels and prepare estimated budget.

• Prepare an agreement with meeting details and budget projection.

Hotel

• Handle negotiations of hotel contract and vendor agreements.

• Create and manage your customized project timeline.

Communication

• Create a promotional communication plan, including a website for meeting registration outlining hotel and details.

• Design a program of events and final participant mailings.

• Create and manage your customized project timeline.

Professional and committed to your satisfaction, our on-site team will get the details right for every step of your meeting.

What you can
expect on-site:

• Establish a command center to handle all project management details and offer client sponsor assistance.
• Pre-con meeting held to review & strategize with hotel, vendor partners and staff.
• Guest information and guest assistance from our on-site help desk.
• Meeting materials coordination and advance meeting/break-out rooms for set-up and audio/visual requirements.
• Management and monitoring of all food, beverage and set-up items.
• Manage transportation services.
  
• Meet daily with hotel accounting department.
  
• Post- meeting debrief with hotel, vendor partners and key staff.